1999 Minutes

01/11/9902/01/9906/06/9907/18/99
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01/11/99

Sierra Club Angeles Chapter
20s & 30s Singles Section
Management Committee Meeting Minutes
January 11, 1999

Time: 7:00 pm AMENDED
Place: Jeff's place 4151 Via Marina, suite #319, Marina del Rey 310/306-5396

I. PRELIMINARIES
A. Attendance: Jeff Breakstone, James Eble, John Morgen, Curtiss Palmer, Sam Ramirez, Elaine Soost.
B. Announcements: New Year's Eve Party - non-monetarily a big success
C. Agenda Changes: add topic of 20s & 30s Singles Section 25th anniv commemoration.

II. APPROVAL OF DECEMBER, APRIL, and AUGUST MINUTES: tabled

III. REPORTS
A. OUTINGS: JE
On success of New Year's Eve party at the Hollywood Roosevelt Hotel. Problem of coordination of events. No planning meeting because of lack of attendance. Leaders waiting to the last minute to submit events means there is not time enough to coordinate events, or unwillingness of leaders to be flexible about scheduling events. Results in stacking of too many events or similar events on one day, and none or very few on other days. Also noted a general shortage of hikes in our newsletter.
B. MEMBERSHIP: JM
JM gives report instead of Rick Farber. Computer is down. Membership down to low 900s. The high was 1,121 last December
C. Treasury: CP
1.     signature card - signed
2.     CP MOVES FOR CP, JB & SR TO BE SIGNATORIES ON SIGNATURE CARD FOR CHECKING ACCOUNT. JB SECONDS. PASSED UNANIMOUSLY
D. Conservation: ES
4/99 joint event w/Wilderness Adventure re restoration of Bolsa Chica wetlands in O County. Donation checks not yet sent to environmental organizations.

IV. OLD BUSINESS
A. Web Site Advertising. (Income, advertisers, legal issues)
CP agreed to look into it.
B. Need for archivist
Discussed, but not acted upon
C. Donations for 1998 (payment checks & cover letters).
ES will write cover letters and send to Curtiss to mail.

V. NEW BUSINESS
A. Leaders Banquet
Discussed, and the following was resolved-
1. SR & JB will look into various possible locations and dates (preferably early March on a Sunday evening).
a. Cocos/Reubens in Redondo Beach
b. Cheesecake Factory in Long beach.
c. Plum Tree Inn in Woodland Hills
d. Hacienda Hotel in El Segundo
e. Castaways restaurant in Burbank
f. Barnaby's Hotel in Manhattan Beach
2. Budget: ~$1,000 for about 50 guests at $20/each. Private room, podium, microphone, electrical outlet, slide screen. Date- Sunday evening, 3/7/99.
B. WLA CARPOOL POINT (parking fee, location change).
JE avers that this is an Angeles Chapter issue. Will look into it.
C. GENERAL MEETINGS (Future Speakers & slide shows, ways to increase attendance, possible location change, slide projector repair).
ES has a speaker for February & March meetings.  Need reliable people to host meetings and to talk about 20s & 30s, & are also dynamic speakers. Ways to increase attendance not discussed.
D. FELICIA MAHOOD CENTER 1999
Permit & fee: raised to $115/mo.
E. NEWSLETTER EDITOR NEEDED
No leads yet. Henry Flores has done a fine job but wants to step down from the post. JE may have to take over temporarily.
F. MEMBERSHIP CHAIR NEEDED: Ira Bershatzsky (sp?) or Neeru Dua?
G. LEADERS AND VOLUNTEERS
~65 leaders; suggested requirements to stay active and retain exempt status: participate at general meetings and lead minimum # of events per year. Discussed: Is active status 1 event per year lead/assist?
H. SECTION OFFICER POSITIONS (RESPONSIBILITIES, DUTIES)
Tabled.
I. UPDATE BYLAWS
Tabled.
J. NEED FOR ARCHIVISTS
Acknowledged, but no prospects at this time.
K. 25TH ANNIVERSARY OF THE FOUNDING OF THE 20S & 30S
Promotional ideas? Special commemorative issue? Colored paper? Membership drive? How about- get a friend to join and you get another year? JE will find out if it really is the 25th anniversary.

VI. TABLED BUSINESS
Tabled

VII. CLOSING BUSINESS
JE MOVES TO ADJOURN. JB SECONDS. PASSED UNANIMOUSLY

 Up: 1999 Minutes index

 

02/01/99

Sierra Club Angeles Chapter
20s & 30s Singles Section
Management Committee Meeting Minutes
02/01/99

Time: 7:00 p.m.
Place: James Eble, 800 North Meyer Lane, #24, Redondo Beach [310/379-9388]

I. PRELIMINARIES
A. Attendance: Jeff Breakstone, James Eble, Madeline Katz, John Morgen, Curtiss Palmer, Mark Presky, Sam Ramirez, Elaine Soost.
B. Announcements: None
C. Agenda Changes: None

II. APPROVAL OF DECEMBER, APRIL, AUGUST & JANUARY MINUTES
Rick Farber has the December, April & August minutes from the last administration. JE moves to table December, April & August minutes until they are available for review. JB seconds. Passed unanimously. JB moves to accept January minutes as amended. JE seconds. Passed unanimously.

III. REPORTS
A. OUTINGS: JE
1. New provisional leaders: Madeline Katz, Ira Bershatzsky, & one other person.
2. Potential provisional leaders: Neeru Dua and Karen Norenberg.
3. Leadership training workshop will be April 18 at the Griffith Park Ranger Station.
4. Announces & encourages attendance at the Volunteers Workshop, February 6, 9-2pm at the Griffith Park Ranger Station.
5. ES & CP discuss possibility of conducting regularly scheduled conditioning hikes. Who would lead these- in Palos Verdes, Santa Monica, or elsewhere, on a rotating basis?
6. Neeru Dua has volunteered to help contact leaders to avoid scheduling conflicts in our newsletters.
7. Discussion re the section purchasing winter equipment for people to check out for WTC
8. CP said he has learned that the instructors at WTC charge that the training to achieve an "O" rating is wholly inadequate.
9. Discussion re partial reimbursement for those providing proof of successful completion of WTC. JE moves to reimburse 50% off course fees for LTP & WTC courses upon proof of successful completion of the course. SR seconds. Passed unanimously.  
B. TREASURY: CP
1. IDENTIFIES SERIOUS PROBLEMS WITH RECORD KEEPING & MAINTENANCE
a. We have missing/incomplete documentation of payments, double entries, no bank reconciliation. $120 bad checks outstanding & nothing is being done about it.
b. No written check register; accounting looseness.
c. Lax oversight resulting in tremendous potential for fraud & embezzlement.
d. Inconsistencies in inflow & outflow.
2. SOLUTIONS OFFERED
a. Officers should perform a simple quarterly audit on the treasury.
b. Have a check register, with carbon copies of checks.
c. Do not issue blank or incomplete checks.
d. Keep a record of whose checks are being deposited.
3. OTHER TREASURY BUSINESS
a. Agrees to look into finding a higher interest rate money market fund.
b. General discussion as to what balance we should keep in our checking account & money market fund. $5,000 or less in our checking account? We are only earning $54 per year. We have about $27,000 in the Aetna account.
3. Discussion regarding possible sales of shirts & hats. What are the tax consequences? Matter is tabled.
C. MEMBERSHIP: Rick Farber not present. JM reports.
1. Argues that we shouldn't have listed the Orange County Section's general meeting in our newsletter because we are helping to increase their membership at the expense of the 20s & 30s Singles Section. JE points out that L.A. members not likely to travel down to Orange County for a meeting; that even if they did, it wouldn't affect our membership; that the Orange County Section has agreed to print the write-up of our general meeting in their newsletter.
2. Membership figures: current membership = 765 people. We lost 134 members in December/January newsletter and 120 people in the February/March newsletter.
3. JB questions: do we have a net loss? JM: we don't have those figures. JB points out that membership numbers may no longer be a meaningful measure of the health of our section in that many people learn about, and attend our events from our website. Witness the larger number of participants on our events.
D. CONSERVATION: ES.
1. She has chosen Torrance Beach, south of the Redondo Beach Pier, as our adopt-a-beach. We agree to clean it a minimum of three times per year. JE moves to adopt Torrance Beach as the 20s & 30s Singles adopt-a-beach. CP seconds. 3 for, 0 against, JB abstains
2. ES wants to do another Bolsa Chica event for June, possibly Madrona Marsh in May. In April we'll be with Wilderness Adventures as part of the Great L.A. Clean-up.

IV. OLD BUSINESS
A. DONATIONS FOR 1998 (CHECKS & COVER LETTER STATUS).
CP temporarily suspended all but the Bolsa Chica donation. We do have all the cover letters.
B. LEADERS BANQUET: AGREED TO BE SUNDAY, MARCH 14.
1. SR- Castaways Restaurant in Burbank will provide a private room, screen, podium, for about $23 per meal. What about tax & tip? Is that included? No
2. SR- Cheesecake Factory in Redondo Beach too expensive at $25 not including tax & tip.
3. JB - check with Plum Tree Inn?
4. Question: Who should be invited? [Relating to IV.G.] Should persons be required to lead, assist, or volunteer on at least one event during the past year?
C. WEST L.A. CARPOOL POINT STATUS.
Cost is $4 for 6 hours up to 6 a.m. (?)
D. VOUCHERS FOR 1998 MANAGEMENT COMMITTEE & SECTION OFFICERS.
$50/person & must be used within two years of issuance. JE moves to grant $50 vouchers to the 1998 Management Committee and section officers to use within two years of date of issuance. SR seconds. Passed unanimously.
E. SANTA MONICA FELICIA MAHOOD CENTER (1999 PERMIT & FEE STATUS).
JE says we need to send the fee in for 11 dates: $115 x 11 = $1,265. JE moves to pay the $1,265 fee to reserve use of the Felicia Mahood Senior Citizen Center for 11 dates during 1999 on the second Thursday monthly except for December. SR seconds. Passed unanimously.
F. GENERAL MEETINGS (IMPROVEMENTS-ATTENDANCE, SPEAKERS. SLIDE PROJECTOR REPAIR)
1. ES says the speaker is definite for the February meeting; at this point we may have a speaker for the March meeting.
2. JE still has the working slide projector, Rick Farber has the bad one- and the repair warranty has expired on it.
3. Rick Farber is training Ira Bershatzsky to host the general meetings Motion to appoint Ira Bershatzsky as host of the General meeting is tabled because he isn't present to assent to an appointment.

V. NEW BUSINESS
A. ANGELES CHAPTER BANQUET - MARCH 27.
SR moves to sponsor a table of ten for the Angeles Chapter Awards Banquet on March 27, 1999 at a cost of $250. JB seconds. Passed unanimously. JE moves to donate 2-$50 vouchers to the silent auction at the Angeles Chapter Awards Banquet to be held on March 27, 1999. SR seconds. Passed unanimously.

B. MEMBERSHIP CHAIR POSITION - IRA BERSHATZSKY.
Tabled.
C. SECRETARY POSITION.
JB moves to appoint JM as acting interim secretary until the elected secretary Dan Pacholsky returns to assume his duties. SR seconds. Passed unanimously.
D. NEWSLETTER EDITOR. No action taken. JM "thinking about" volunteering for that position.
E. 25TH ANNIVERSARY EVENT?
Tabled.
F. MONTHLY MANAGEMENT COMMITTEE MEETING DATES & LOCATIONS
Sunday, March 3, 1999, 6:00 p.m. at B.J.'s Restaurant in Westwood. We'll wait to decide on dates for the April and May meetings.
G. STATE OF THE SECTION REPORT.
Tabled.
H. MANAGEMENT COMMITTEE GOALS FOR 1999.
Try to get more people to join National Sierra Club

VI. TABLED BUSINESS
A. UPDATE BYLAWS
Tabled.
B. WEB SITE ADVERTISING (INCOME, ADVERTISERS, LEGAL Qs).
Tabled.

VII. CLOSING BUSINESS
SR moves to adjourn. JE seconds. Passed unanimously at 10:40 p.m.

 Up: 1999 Minutes index

 

06/06/99

Sierra Club Angeles Chapter
20s and 30s Singles Section
Management Committee Meeting Minutes
6 June 1999

Date: 6 June 1999
Time: 4:55 (note that meeting started 55 minutes due to late arrivals)
Place: Residence of Dan Pacholski

I PRELIMINARIES
A. Attendance:
Dan Pacholski DP Sam Ramires SR
John B. Morgan JBM Jeff Breakstone JB
James Eble JE Ira Bershatsky IB
B. Announcements JM: May need new data base administrator due to possible non availability of JM.

II 'APPROVAL OF DECEMBER, APRIL, AUGUST 1998 MINUTES'
Changed to approval of December and August 1998 minutes. Was tabled.
April Minutes were reviewed. JM to revise as approved. JE: Motion to approve April minutes. JB: Second. Motion P/U.

III REPORTS
A Outings JE
a) Catalina trip was missing on report
b) Cambia trip went well
c) No major problems/complaints
d) Fred had provisional hike
B Treasurer
Curtis Palmer not present. No report.
C Membership IB
a) General meeting sign-up high
b) High sign up percentage attributed to DP being back in town
c) Publicity increasing, approximately 35 publications
d) JB to talk with Jeff Schnadler at LA weekly
e) IB wants feedback regarding which adds are reaching new members
f) JM as of March newsletter mailing we had 907 members
� 392 w/Sierra Club members
� 449 Non sierra club members
� 66 leaders/volunteers
g) 102 will be dropped due to expirations next month
D Conservation
Chair not present. No report.

IV OLD AND NEW BUSINESS
A JE: Management Committee Election
a) Need people to run
b) Many current management committee members not running again
c) Need to start recruiting September for list of candidates
B General meeting and equipment...
a) IB upcoming speakers
� Heal the bay July
� Sierra Nevada task force August
� Bill Oliver WTC instructor Sept or Oct
� Camera Committee June
� Projector light show for future during peak attendance time
b) JE: Slide projectors, one working, 1 not worth repairing.
� New vs. Used projector.
� Used is approximately $50 but 'as is'.
� New is $550.
� Direction is to price new one on the WEB
c) JM: Presentation video like wetlands at last general meeting has high cost.
� Becomes dated.
� Agreement that no video would be produced.
d) JE: Need to update slide show music.
� DP: Grant Langan has slides.
� JE to contact Grant
e) IB: Contribution to Filmmaker. Tabled.
f) Discussed $1 admission fee.
� Was done in the past.
� JB: $3 but give newsletter.
� Agreement that overall concept was bad idea. JB: Motion to charge $2. No second. Motion died.
g) JM: association with other groups.
� Other groups are too small.
� JE: suggested attending OCCS quarterly fairs, participate? Send 2 volunteers?
C New Equipment
a) DP: explained situation for cart and microphone. DP to get prices on microphone. JE motion to approve $40 dollars for 2 wheel cart JB second Motion P/U
b) JE Demonstrated 2 way radios.
� $80 per pair. Tested at Cambia. Worked well.
� 2 mile specification, tested operational at � mile.
� JE to produce shipping box.
� Radios to be used at newcomer hikes.
� Radios to change hands to leader of next newcomer hike at general meeting, management meeting etc... DP Motion to buy 2 way radios JB second Motion P/U D/E/F Section purpose/membership fee/web site events
a) SR: Wants to increase money intake to be able to give greater donations to charitable causes.
� JB: increase in newsletter cost will cause members to drop out
� JE Position of Sierra club is not to make profit.
� Was agreed that we cannot justify increased revenues.
b) SR: End multi year discounts. No discussion.
c) The following points were made regarding the schedule being on the WEB:
� Membership has been around 950 for the past 4 years
� There has been no decline in membership
� Cost to produce newsletter
� Selling advertisement on the WEB, need to count WEB hits
� Increase events that make money
d) SR: Discussed that all income made for each year be donated.
� Was agreed that each Management committee will do as they decide on a yearly basis.
G Revenue-other sources of income (new events, yard sale, etc...) Tabled.
H Section officers Policies and Procedures (have policies/procedures provided to leaders Define/record/clarify each officers position/responsibilities/procedures where there are none on record) Tabled.
I Update bylaws (Overall update, discuss term =limit 2 on 1 off each position) Tabled
J Next Management Committee Meeting DP: DP's house is not available Friday through Sunday. Next meeting to be held on 12 July, 1999 at the residence of JB.
K 25 year anniversary party Tabled

V Tabled Business (No change)
A WEB sight advertising. (Income, advertisers, legal issues)
B State of the section report (internet)
C New 20s and 30s Section Logo and Motts (award to member with best one submitted)
D new 20s and 30s section Flyer (Status JM)

VI Adjourning/Closing
JE Motion to Adjourn JB Second Motion P/U

Up: 1999 Minutes index

 

07/18/99

Sierra Club Angeles Chapter
20s and 30s Singles Section
Management Committee Meeting Minutes
18 July 1999 by D. Pacholski

 

Date: 12 July 1999
Time: 7:20
Place: Residence of Jeff Breakstone

I PRELIMINARIES

A.    Attendance:
Dan Pacholski    DP        Sam Ramizez     SR
Rick Farber    RF        Jeff Breakstone     JB
James Eble    JE        Ira Bershatsky     IB
Curtiss Palmer    CP        Cat Lady     CL
Madeline Katz    MK

B.    Announcements
RF: On 14 Aug there is an adventure pass protest; Dave Samanski has information. Hetch Hetchy task force has separated from Sierra Club. Working toward removing dam. Pizza hike made the West Side weekly, way to go Ira.

II    'APPROVAL OF JUNE 1999 MINUTES'
Approval of December and August 1998 minutes remains tabled.
June Minutes were reviewed. DP to revise as approved.
JE: Motion to approve June minutes.
JB: Second. Motion P/U.

III    REPORTS
A    Outings JE
a)    Newcomers hike went well, even though main schedule had incorrect meeting point.
b)    Need new events for next newsletter.
B    Treasurer CP
a)    Sales tax reports are done.
b)    Bank reconciliation done through June.
c)    Consider reducing deductible for sailing trip due to last incident, need to review policy.
d)    Vouchers are in progress.
e)    CP is back logged.
f)    July 4th Car camp trip lost $10. June 20 backpack only 1 participant showed up.
C    Membership IB
a)    General meeting sign-up low.
b)    IB wants feedback regarding which adds are reaching new members.
c)    JM told IB have 968 members.
d)    We should get renewal fee credit through 'FRIP'. CP: Use different form from national.
e)    Presented idea of sponsorships with discounts.
f)    DP suggested attending the level 2 Griffith Park hikes.
a)    IB upcoming speakers
Sierra Nevada task force August
Bill Oliver WTC instructor Sept or Oct
g)    November TBD
CP: suggested attending OCCS quarterly fairs, OCCS gets many members there.
D    Conservation
a)    Chair not present. No report. Elaine has resigned.
b)    CP: need more conservation events. Bring a docent on events like long beach group.
c)    Consider central public location.

IV    OLD AND NEW BUSINESS
A    Ira presented plan 2000.
RF: visited all web sites. Suggest leaving out some events off of web. JE data does not show any reduction in membership due to web site having schedule information over last 3 years.
B    purpose and goals
General discussion.
C    Membership fee increase
General discussion with result being no.
D/ web site events
General discussion regarding listing all events on the WEB. Conscience was yes
E    Revenue-other sources of income (new events, yard sale, etc…)
General discussion. Tabled.
F    Management committee elections
Discussion of potential candidates. Various members will pursue potential candidates.
G    Update bylaws (Overall update). Tabled
H    Next Management Committee Meeting
CP: Motion to have Management meeting 1st Monday of each month, except for holidays it will be 2nd Monday.
Second JB. Motion P/U.
Future meetings:
Aug: MK; Sept: DP.
I    25 year anniversary party
Party location and date location. SR: to check on locations. JE: 1ST event? JB: need party coordinator.
J    Section officers Policies and Procedures (have policies/procedures provided to leaders Define/record/clarify each officers position/responsibilities/procedures where there are none on record). Tabled.

V    Tabled Business
(No change)
A    WEB site advertising. (Income, advertisers, legal issues)
B    State of the section report (internet)
C    New 20s and 30s Section Logo and motto (award to member with best one submitted)
D     New 20s and 30s section Flyer (Status JM)

VI    Adjourning/Closing
JE Motion to Adjourn
JB Second
Motion P/U

Up: 1999 Minutes index

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